🇬🇧 Office Coordinator

• Create a welcoming and professional atmosphere for our visitors and team.
• Keep the office running smoothly by managing orders of refreshments, office supplies, and IT equipment.
• Act as the main point of contact for facility management and suppliers.
• Handle incoming and outgoing mail and parcels with precision.
• Support internal and client visits with top-notch coordination and visitor access management.

Keep Us Organized (Office Management – 30%)

• Become the go-to expert for all office-related matters and ensure everything runs like clockwork.
• Arrange travel bookings and coordinate with travel agencies.
• Use tools like DocuSign to manage electronic document signatures effortlessly.
• Plan and prepare memorable team events that keep morale high.
• Maintain and archive essential office and project documentation.
• Manage IT equipment handover protocols and phone number transfers for new hires and leavers.

Be a Key Player in HR Support (10%)

• Welcome new team members with seamless onboarding processes and documentation.
• Assist with offboarding and ensure smooth transitions.
• Provide support for payroll reporting and manage fire and safety agendas.
• Keep the team on track with weekly reminders to update their timesheets.

• Process and verify accounting documents with precision.
• Archive financial documentation to keep everything compliant and organized.

We’re looking for someone who can bring energy, enthusiasm, and expertise to the role:

• Education: Secondary school diploma.
• Language Skills: Advanced English and Czech/Slovak.
• People Skills: Strong communication, negotiation, and relationship-building abilities.
• Organizational Talent: Exceptional time management and multitasking skills.
• Attention to Detail: Precision in everything you do.
• Flexibility: Ability to work on-site daily (Monday to Friday, 8:00–16:30).

What Gives You the Edge?

• Experience in a similar role.

• Transparent career path including mentoring
  
• Great location in the city center
  
• 5 weeks of vacation and up to 4 sick days per year
• Unlimited contract
• Meal vouchers or meal voucher tariff
  
• Multisport card
• Phone tariff for employees and their family members
  
• Employee Referral Program
  
• Sabbatical leave
  
• Team buildings and other company events for employees
  
• Breakfast and snacks